Repository Policies

Metadata Policy

for information describing items in the repository

1. Access to some or all of the metadata is controlled.
2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided the OAI Identifier or a link to the original metadata record are given.

Data Policy

for full-text and other full data items

1. Access to some or all full items is controlled.
2. Copies of full items generally can be:
   • reproduced
   • for educational purposes without prior permission or charge.
   provided:
   • the authors, title and full bibliographic details are given
   • a hyperlink and/or URL are given for the original metadata page
3. Full items must not be harvested by robots except transiently for full-text indexing or citation analysis
4. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.
5. Some full items are individually tagged with different rights permissions and conditions.
6. This repository is not the publisher; it is merely the online archive.
7. Mention of UNTAG Surabaya Repository is appreciated but not mandatory.

Content Policy

for types of document & data set held

1. This is an institutional or departmental repository.
2. UNTAG Surabaya Repository holds all types of materials.
3. Deposited items may include:
   • working drafts
   • submitted versions (as sent to journals for peer-review)
   • accepted versions (author's final peer-reviewed drafts)
   • published versions (publisher-created files)
4. Items are individually tagged with:
   • their version type and date.
   • their peer-review status.
   • their publication status.

Submission Policy

concerning depositors, quality & copyright

1. Items may only be deposited by academic staff of the department
2. Authors may only submit their own work for archiving.
3. Eligible depositors must deposit bibliographic metadata for all their publications.
4. Eligible depositors must deposit full texts of all their publications.
5. The administrator only vets items for the eligibility of authors/depositors, relevance to the scope of UNTAG Surabaya Repository, and valid layout & format
6. The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
7. No embargo policy defined.
8. Any copyright violations are entirely the responsibility of the authors/depositors.

Preservation Policy

1. No retention period defined.
2. UNTAG Surabaya Repository will try to ensure continued readability and accessibility.
   • Items will be migrated to new file formats where necessary.
3. UNTAG Surabaya Repository is working with external partners to:
   • convert or migrate file formats
   • develop and implement software emulations for old file formats
   • record preservation metadata
   • backup items in external archives
4. UNTAG Surabaya Repository regularly backs up its files according to current best practice.
5. No withdrawal policy defined.
6. Acceptable reasons for withdrawal include:
   • Journal publishers' rules
   • Proven copyright violation or plagiarism
   • Legal requirements and proven violations
   • National Security
7. No deletion method for withdrawn items defined.
8. Withdrawn items' identifiers/URLs are retained indefinitely.
9. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories, with:
   • a link to a replacement version, where available
10. The metadata of withdrawn items will not be searchable.
11. Changes to deposited items are not permitted.
12. Errata and corrigenda lists may be included with the original record if required.
13. If necessary, an updated version may be deposited.
    • The earlier version may be withdrawn from public view.
14. Items are allocated a checksum to facilitate the detection of alterations.
15. No closure policy defined.